Member Enrollment

Receipt of Membership Materials

Allow 2-3 weeks after payment is received in the Central Office for processing, shipping, and delivery of membership certificates. All materials are mailed to the Lead Chapter Advisor. We regret that we cannot accept requests for rush delivery.

Enrollment Tutorial

This tutorial walks Chapter Advisors throughthe entire individual and bulk student enrollment process.

Entering New Member Information

  1. Login to NEHS Connect
  2. Under Available Functions select Chapter Administration.
  3. Select the Manage Members tab. Please make sure this page loads completely before proceeding.

Option 1: By Individual Member

  1. Select Individual Member Enrollment.
  2. Enter new member information. Required fields are shown with an asterisk (*).
  3. Please type accurately. Information is case-sensitive. Membership certificates will be printed as the information is shown in the input fields. If a name is spelled wrong or characters are not typed in the correct case, there will be a $15.00 charge to correct and reprint a certificate.
  4. You may complete non-required fields.semester Joined" field lists the correct semester.
  5. Be sure to verify "Semester Joined" field lists the correct semester.
  6. After completing member details, click either Save & Add Another Member to enroll additional members, or Save & Review Pending Members after you have completed membership enrollments.
  7. After selecting Save & Review Pending Members, you will have an opportunity to review member details and make any corrections. Click Select next to the member you wish to edit. Click Save after any corrections.
  8. At this point new enrollments are labled Created/Pending Payment. Enrollment is not complete until payment is received and approved by the Central Office.
  9. Choose Pay Enrollment Fees to complete the payment process now.
    Cho
  10. Chose Save & Complete Enrollment Later to complete the payment process later.

Option 2: By Bulk Member Upload

Advisors to have the option to create a cvs file with information for new members to upload into NEHS.

Bulk enrollment should not be used as a prospective member database. Only include students for whom you are now prepared to enroll and make payment.

First time users, watch these tutorials, then follow the step-by-step instructions.

For Google Sheet Users

 For Excel Users

Step-by-Step Instructions

Download a Sample Template
  1. Select Bulk Member Enrollment.
  2. Follow these instructions for Importing Students with a Comma-separated value (.csv) file.
    • Open Excel or Google Sheets
    • List each student you wish to enroll on a separate row with the following column fields for each individual: First Name, Middle Name/Initial, Last Name, Graduation Year, and Email Address. It is not required to complete the middle name or email address columns, but please do not delete them from the file. If you do so, you will not be able to complete the bulk upload.
    • Please do not include any header columns.
    • Save worksheet as a .csv file.
      Google Sheet users: select File > Download > Comma-seperated values (.csv, current sheet)
      Excel users: select File > Export > Change File Type > CSV (comma deliminated) (*.csv)
  3. Upload your CSV file.
  4. View the newly enrolled members. Status will show Created/Pending Payment. Enrollment is not complete until payment is received and approved by the Central Office.
  5. Choose Pay Enrollment Fees to complete the payment process now.
    Choose Save & Complete Enrollment Later to complete the payment process later.

Pay Membership Fees by Credit Card or Check

Step 1

If you chose Pay Enrollment Fees, go to Step 2.
If you chose Save & Complete Enrollment Later, follow the steps below to complete the payment process:

  1. Login to NEHS Connect
  2. Under Available Functions select Chapter Administration.
  3. Select Manage Members from the top bar in the white section. Please make sure this page loads completely before proceeding.
  4. Select Pay Enrollment Fees.

Step 2

Select the member(s) for whom you are making a payment by clicking on the box next to the member's name. Then click Select Payment Method at the bottom of the screen, or Cancel if you need to go back to the previous screen to make revisions.

Step 3

Select either Pay with Credit Card (Visa, MasterCard, Discover Card, or American Express) or Pay with Check.

Credit Card Payment

  1. NEHS Connect accepts Visa, MasterCard, and Discover Card credit card payments online. First, review the payment amounts and credit card policy. Then complete all credit card information fields.
  2. Click Continue.
  3. Review your order and transaction information. You will have the option to edit any information.
  4. To complete payment, select Process Payment.
  5. After the payment is processed, an email confirmation of your transaction will be sent to the email address registered with your NEHS Connect Chapter Advisor account. You can also view your transaction confirmation under Transaction History (located on the NEHS Connect Home Page).
  6. The Central Office will also receive confirmation of your payment. The member(s) status is currently Paid/Pending Activation and can only be changed to Active by the Central Office after the credit card transaction has cleared. This usually occurs within one business day.

Check Payment

Credit card payment is preferred because it is the most expeditious way to complete the enrollment process. However, if your chapter is unable to pay by credit card:

  1. Choose Pay by Check and select one of these options:
    Pay by School Check
    Pay by District Check
    Pay by Other Check (Do not send student checks. Any check(s) written from a student's personal checking account will be held until the check(s) clear the bank. This will result in an additional delay of 2 to 3 more weeks.)
  2. Click Confirm.
  3. Print this page for your records. Attach a copy with your check. You have now completed your online enrollment submission.
  4. Click Exit.

Step 4

When payment is received, the Central Office will change the membership status of new enrollments from Paid/Pending Activation to Active.

New member certificates will be mailed to the Lead Chapter Advisor at the school address listed in NEHS Connect. Allow up to three weeks to process payment and mail certificates and membership cards for your newly enrolled members.

View and Print Past Transaction Receipts

If you forgot to print your transaction receipt before you clicked on Exit, follow these instructions:

  1. Login to NEHS Connect
  2. Select the Membership Transaction History link.
  3. Search for your transaction (listed by date and amount).
  4. Click View Details.
  5. Print this web page.

Edit Membership Information

Chapter administrators can edit the following information:

  • Membership Status
  • Title
  • Mailing Address
  • Phone Number
  • Email Address
  • Class Rank
  • Graduation Year

Chapter administrators cannot edit the following information.

  • Member's Name
  • Semester Joined *
  • Year Joined *

*These selections are preset by the system.

How to Edit Member Information

Select Manage Members.
To browse use the Search Members feature, or sort members by clicking the column title: First Name, Last Name, Status, or Member Type.

  1. Select the member. This will take you to Member Details.
  2. Enter new information, such as a new email address.
  3. After changes have been made, select Save at the end of the page.

Change Membership Status

Chapter administrators can switch the status of a member between

  • Active - all members that are currently active in your chapter; and
  • Inactive - members that have graduated or are no longer involved in your local chapter.

Request Name Changes and School Transfers

Chapters may not change the member's name, chapter, or semester joined. If a student has changed their name or transferred from another chapter at a different school, please contact the Central Office to request this change. Please include the member's full name at induction, their original chapter school, and the semester/year of induction.

How to order Replacement Certificates

 

Chapters